Aims & Objectives

• Attract and retain customers by meeting their current and future needs
• Identify the aims and benefits of a combined audit for ISPS
• Interpret requirements for audit application
• Plan, conduct and follow-up auditing activities that add real value
• Access the latest auditor techniques and identify appropriate use
• Build stakeholder confidence by managing processes in line with the latest requirements

Learning Outcomes

A trainee successfully completing this course will be able to:

• Plan, conduct, report and follow up an ISPS internal audit 
• Identify the purpose and benefits of a management system
• Explain the role and the responsibilities of the Internal Auditor
• Expand the audit principles in relation to ISPS and the verification for certification.

Who should attend?

• People involved in the internal audit process
• People who wish to become competent ISPS Internal Auditors
• Management Representatives
• Quality managers & Directors
• Consultants
• Designated Persons Ashore (DPAs or CSOs) and assistants

Prerequisite skills & knowledge: Basic knowledge of ISO standards, ISPS code

Relative Conventions, Codes and Standards: ISO 19011:2011 - Guidelines for auditing management systems, ISPS code

Available in-house/distant learning? Yes

Created by: LiberoAssurance Continuous Professional Development Training Centre Level 1 - Accredited by Univab

Part A: ISPS Knowldge before audits

General

• The definitions used in SOLAS XI-2 & ISPS Code Part A & B
• Kinds of Verification

Duration and Validity of Certificates

Procedural Requirements for ISPS Code Audit

• Introduction
• Scope
• Main Definitions Elaboration
• ISPS Criteria for Verification
• Company Audit System and Obligations
• Company’s Audit/Inspections and Ship Security Plan/ Assessment
• Ship Audit/Inspection
• Non Compliances, Corrective Actions and Certification
• Opening and Closing Meetings

Tips for ISPS Internal Audit

• Key focus areas of security internal audits
• Control and compliance measures
• On-scene Security Survey
• Declaration of Security (DOS)

Case Studies

• Case Studies – ROs guidance
• Case Studies – additional guidance
  • Ship Security Assessment deficiencies
  • Ship Security Plan deficiencies 

Part B: Marine Management Systems Internal Auditor

Overview

• What is an Audit?
• Why Audit?
• Tips to trained internal auditor
• Difference between Internal and Lead Auditor

Internal Audit

• Principles of auditing
• Scheduled and unscheduled Audits
• What to Audit – Technical Audit
• Steps involved in internal audit
• Scope of audit
• Frequency of audit
• Internal Audit process

Audit Steps

• Performing audit activities
• Audit Plan
• Developing Checklists
• Opening Meeting
• Conducting the Audit
• Recording Results
• Non-Conformities & Non-Compliances
• Closing Meeting (s)
• Audit Report
• Audit Follow-up Activities

Audit Programme

• Establishing the Audit programme objectives
• Identifying and evaluating audit programme risks
• Process flow for the management of an audit programme
• Managing an audit programme
• Audit programme Implementation

Audit Tips & Techniques

• Tips to trained internal auditor
• Question Technique
• Competence of the audit programme manager

Psychological factors during an audit

• Attitudes and relationships
• Obstacles & communication
• Space & Time issues
• Body language
• Cultural factors
• Principles of Listening & Auditing
• The  Interview steps

Auditor’s Performance

• Auditor’s Quality
• The Auditors conduct
• Auditor’s Code of Conduct
• Auditor Characteristics
• Auditor's personal behavior
• The Auditee’s conduct
• Audit team leader skills
• How to evaluate an Auditor
• Maintaining & Improving Auditor’s Competence
• Auditor’s Competence IACS/RO Guidance
• Auditor’s  Experience IACS/RO Guidance

Accreditation and Certification

• Accreditation & Certification Bodies
• Certification Process

References

Exam & Certification

• Exam on ISPS Internal Auditor On-board
  
• “ISPS Internal Auditor On-board” Certificate

Teaching Methods

• Detailed seminar presentations (available for download)
• No. of slides: 226
  

Resources

• Reading lists and Resources: Available in presentations

Study time allocation

• Private study hours: 27
  
• Trainer contact hours: Availability and competence of instructors upon request
• Enrollment duration: 90 days (from the date of purchase)

Credits

• CPD Points: 27
  
• ECTS/ECVET Points: 0.9